When creating events, you may wish to limit access to certain holds or events. We have two options in Momentus Elite to allow you to do this:
You can also choose what you would like these settings to default to when booking events. You are able to change the default settings, if you wish, during the booking process. See Default Settings for instructions.
Hide Event Details
With the Hide event details option, you are able to set an event as "private". This means that a user without View hidden event details permissions will only be able to see that an event exists, its date/time, spaces booked, event type, status, contract status, and creator.
If you would like a user or group of users to see the space usage on events so that they know if days are load-ins, load-outs, events days, or your other usages, you can add the permission View Hidden Event Usages to their role. This will keep all event details except those listed above hidden, but the event usage will display on the calendar. For more about permissions, see User Role Permissions.
Users without the View hidden event details permissions will:
- Not have access to the event details page. If a user without access clicks the link to the details page in the summary slider, they'll be bounced back to the calendar.
- Have limited information on the summary slider on the calendar:
- If fields other than those listed above are set to display on the calendar, the field will either not display at all, show N/A, or, for financials, have zeroed out amounts.
- Notifications will not contain the event name. While there is still a link to the event details page, access will be denied as noted above.
To hide the details of an event, click the edit pencil icon under Visibility to open the Edit Visibility slider.
Check Hide event details. When the event is confirmed or announced and your other users should be able to view it, uncheck this setting (if you confirm the event on the calendar, we'll ask you if you want to do this). This option is available on the summary slider on the calendar, as well as on the event details overview page.
The Hide event details option is defaulted to 'off' when booking new events, unless the Event Defaults have been configured otherwise. You can turn this option on when you book the event, or at any time later via the summary slider on the calendar, or on the event details overview page.
Show Name on Avails
When you send Avails, you may choose to display confirmed events either as "Confirmed Event" or as the event type. If you toggle the Show name on avails option on for an event, once it is confirmed, the event's name will display on your avails instead of the more general label. Please note that Hide event details will override this setting if it is turned on.
The Show name on avails option is defaulted to 'off' when booking new events, unless the Event Defaults have been configured otherwise. You can turn this option on when you book the event, or at any time later via the summary slider on the calendar, or on the event details overview page.
Default Settings
You are able to choose the default visibility setting for new events. Click your name in the upper left corner and click My Settings. Click the edit pencil icon by Event Defaults, make your selection, and save.