Edit a Function

You are able to edit functions in several places.

• Bulk Edit Functions
• Edit an Individual Function

If you are using the Classic UX, please see Add and Edit Functions with the Mass Editor.

Edit Functions on the Detailing Tab

You are able to update information on a function directly on the event details Detailing tab: click in a field to edit it, click away or click OK to save (depending on the field). Items, Instructions, Documents, Staff Assignments, Show on Calendar, and Performance cannot be edited on the page.

You are also able to update multiple functions at once:

1. Select the functions to edit by checking the checkbox on the left side of each function row. The bulk action bar displays at the bottom of the page.
2. Click Bulk Edit. A modal displays.
3. In the modal, add the information to apply to the functions. Any fields left blank will not effect any change. You are able to edit:
   • Function Name
   • Start and end time or All day
   • Date
   • Room
   • Status
   • Type
4. Click Apply changes.

Edit an Individual Function

On the event details page you can also edit individual functions. To edit a function:

1. Click the function to open its details slider.
2. On the details slider, click the edit pencil icon.
3. You are able to edit various items:
   • Function name
   • Event-Wide: These functions contain the details for the event as a whole that are not specific to a room, such as information regarding wi-fi, parking, or security, and so on. For more information about event-wide functions, please see Functions: Event-Wide vs. Regular.
   • Room the function is booked in. Only rooms booked on the event will be available to select. Event-Wide functions do not have rooms.
   • Date and time of the function
     • If you schedule the function for a date/time for which the room is not booked, you will be warned. You may save your changes, but we recommend updating the event's booked spaces as soon possible. The function will display with warnings until that is done.
   • Room Setup. Not applicable to event-wide functions.
   • Function Status
   • Function type (optional) if your account has them enabled.
     • If you change function types and the new type has default information added, the Show on Calendar and Performance checkboxes will update.
   • Agreed (AGR), Expected (EXP), and Guaranteed Attendance (GTD). For more information about these attendance types and how they are used, please see Track Attendance.
   • Check Cal if you would like this function to display on the calendar.
     • The function will only show on calendar views that are set to display functions. This setting is account-wide and will affect all users who are viewing functions on their calendar
     • Multi-day and event-wide functions cannot be displayed on the event calendar. For more information, please see Calendar Display Options.

   • If this function is a performance, check Performance. Not applicable to event-wide functions.

     • Marking a function as a performance allows you to track ticket counts, revenue, attendance, and post-show notes. If a performance is displayed on the calendar it will be bold.
     • If you have certain function types which should always be marked as a performance, you can set that as a default for that function type. For more information, see Manage Function Types. For more information about performances, see Performances.
     • If you do not see the performance check box, the event's event type may not be marked as Live Entertainment. See Manage Event Types for more information.
4. Click Save.