In addition to a monthly avails calendar, you are able to copy an avails list in text form. This list gives you the ability to:
- Export a specific date range
- Include only specific days of the week
- Include event times
- Edit avails before sending
The avails list obeys visibility settings on events.
To copy an avails list:
- Go to the avails view on the calendar.
- Click the list_alt list icon in the upper-right to open the Avails List slider.
- Update the date range for your avails. The avails list can include up to 366 days.
- All days in your selected date range will be included by default. Click a day of the week to deselect it and remove those days from the avails list.
- Select which room is shown (one room is listed at a time).
- Check Show Detail to display more options.
- You have two options for Holds Display:
- Show Tentative events exist: does not display event types of the tentative events.
-
Show Tentative types: displays the event types of the tentative events.
- You also have two similar options for Events Display:
- Show Definite event: does not display event types of the definite events.
- Show event types: displays event types of the definite events.
- You have two options for Holds Display:
- Check Show Times if you want times that are booked to display on the avails list. Please note: Show Detail must be checked in order to show times.
- When the avails list is displaying the desired information, click Copy to Clipboard.
- Go to your email or document and paste the avails list by either:
- Using the keyboard shortcut CTRL+V on Windows or ⌘+V on Mac.
- Right-clicking, then selecting Paste from the context menu.
Your avails list will be pasted.
