Calendar notes add information such as holidays or community events to the calendar without blocking space. They function as an FYI to bookers, sales staff, and other users.
Calendar notes are associated with a venue on your account. Users who can view events in that venue will also be able to view the venue's notes. Users who can book events in a venue are able to add, edit, and remove calendar notes.
To add a calendar note:
- Select the day(s) you would like the note to appear on. On the day and function calendar, select any hour range on the day.
You may add notes to multiple days at once, but they are created as separate notes. They will have to be edited or removed individually.
- Click the insert_drive_file add note icon in the lower-right.
- In the Create Note slider:
- Add a title for the note. This is what will appear on your calendar.
- Add a description (optional). Users will see this additional information when they click on the note.
- Select which venue(s) this note applies to. All venues you have access to will be selected by default, but you can remove any that that do not need access to the note. At least one venue must be selected.
- Add more dates to your note by clicking + Dates. On the day calendar, you will need to select the date for your note.
- Remove any unneeded dates by clicking the clear.
To display your notes on the calendar, click the filter_list filter icon in the upper-right corner of your calendar.
Your note(s) will display on the calendar.
Click a note to open its details slider and see the full title, description, and applicable venues.