Notify Staff of Event Detail Changes

You may want to notify your staff about last-minute changes to functions, items, and instructions that affect the preparation and execution of events — those changes that often happen after your Ops team has printed their event orders.

1. Open the function's details slider. You can do this on the function calendar (click the function) or on the event details page > Detailing tab (click the function name).
2. Click the more_vert more info menu and select Send Change Notification. 
3. In the Send Change Notification slider:
   1. Search for and select the recipient(s) of the email:
      1. Add the main recipient as the "To" recipient
      2. If you would like to cc or bcc someone on this email, select cc or bcc and then search for and select the recipient.
   2. Send a copy to me will be checked by default. If you do not wish to receive a copy of this email in your inbox, uncheck this.
   3. If you have created an email signature, check Include signature to have your email signature added to the body of the email. If you marked your signature to be included automatically, this will already be checked.
   4. Add a subject
   5. Add or update the email's body text.
      • You can use the rich text editor to apply formatting, insert images or tables, and more.
      • Click the curly bracket icon to add merge fields to include pre-populated data from Elite. As you insert the details into the email, if the field is populated in Elite, it will display in a green text box. If the field is red, the information has not been added to the system yet.
   6. Click Send.

Your notification has been sent. The email includes a link to the operations page on the day of the function, where you can see the specific changes made. For more information about viewing changes on the operations page, please see Operations Daily View.