You are able to upload documents and other files to your events. These could be marketing assets, technical riders, box office reports, and so on. Documents may be any file format, but they cannot be larger than 30MB. At this time there is no storage limit for documents.
If you store files on SharePoint, Google Drive, your intranet, or other storage service, you can also link to them rather than uploading them to Momentus Elite. Links aren't just files, though - they can be any valid URL, such as an event website.
Your documents and links can be organized into folders. See Manage Event Document Folders for instructions to create the folders.
If you are uploading sensitive documents or links (such as offer sheets or event settlements) you may wish to restrict other users' access. You are able to restrict access to documents based on users' roles. If a user has any of the roles you specify, they will be able to access the document or link. If not, it will not appear for them. If you do not wish to restrict access, you can select Shared with all users.
To upload a document or link to a document on an event, go to either:
- The Documents tab on the event details page or
- The Documents tab on the event's calendar summary slider.
Upload a Document
- Click the + plus next to Documents. On the event details page, you can click the plus by the folder you'd like the document to be in.
- Add your document by clicking Add Files or by dragging and dropping the document into the box. You can do this multiple times to upload multiple documents or drag-and-drop multiple files, at once.
Documents may be any file format, but they cannot be larger than 30MB.
- Enter information for your document.
- Choose a folder (optional). Please see Manage Event Document Folders for more information.
- Add a description (optional).
- By default, documents are shared with all users. Uncheck Shared with all users and click Give Access To to choose which roles to share the document with.
- Click the blue X in the document card to remove it.
- Click Save.
Link to a Document
- Click the Document Type field and select Link.
- Enter information for the link.
- Enter a name.
- Choose a folder(optional).
- Enter a URL.
- Enter a description (optional).
- By default, documents are shared with all users. Uncheck Shared with all users and click Give Access To to choose which roles to share the document with.
- Click Save.
Only the link to your document is shared. You may still need to log in to private storage sites like SharePoint, Google Drive, etc. to access your document.